Federal Facility Consolidated Annual Reporting Requirements

Section 548(a) of National Energy Conservation Policy Act (NEPCA, 42 U.S.C. 8258(a)) requires each Federal agency to submit to the U.S. Department of Energy an annual report describing activities to meet the energy management requirements of Section 543 of NECPA (42 U.S.C. 8253). Information and data collected from the agencies will be used to develop DOE's Annual Report to Congress on Federal Government Energy Management.

Annual GHG and Sustainability Data Report for FY 2013 Reporting

The Federal Energy Management Program's (FEMP) Annual GHG and Sustainability Data Report, Version 4.2 is to be used by top-tier Federal departments and agencies for comprehensive reporting of fiscal year (FY) 2013 energy, costs, square footage, and associated operational data.

The Data Report is a Microsoft Excel workbook collecting agency-aggregated data necessary for calculating Scope 1, 2, and 3 greenhouse gas (GHG) emissions in the commonly used, native units of energy consumption and fugitive emissions, as well as activity data for estimating Scope 3 indirect emissions. It provides users with the summation of their calculated emissions, as well as the performance results for other energy/sustainability goals.

In addition to providing reporting capability for Executive Order (E.O.) 13514 GHG goals, the Data Report collects required data elements for measuring agency progress toward:

  • Facility energy intensity reduction goals (24% in 2013, 30% in 2015 versus 2003) under 42 U.S.C. 8253(a)

  • Renewable electricity use requirement (7.5% in 2013) under 42 U.S.C. 15852

  • Water intensity reduction (12% in 2013, 26% in 2020 versus 2007) and reporting for non-potable industrial, landscaping, and agricultural use under E.O. 13514

  • Facility metering requirements under 42 U.S.C. 8253(e)

  • Compliance with Federal energy-efficiency standards for new construction under 10 CFR Parts 433, 434, and 435, 72 FR 72565

  • Energy-efficiency and renewable energy investment information for FY 2013.

The Data Report also accepts outputs from the Federal Automotive Statistical Tool (FAST) to calculate the GHG emissions from Federal covered fleet fuel use.

Voluntary Reporting

Available is the Full Service Leased Space Data Report for voluntary reporting of Scope 3 emissions from fully serviced leased space where the agency does not purchase energy directly.

Report Revisions

Any revisions to FY 2008 through FY 2011 data must be submitted in the appropriate prior year Data Report. This is because these years are to use the eGRID 2007 and eGRID 2010 factors for electricity emissions embedded in those workbooks. FY 2012 and FY 2013 data reports use the eGRID 2012 factors. If you plan to revise prior year, be sure to request from FEMP the Data Reports of record for your agency.

Reporting Guidance for Federal Agency Annual Report on Energy

To streamline reporting requirements, FEMP incorporated the Annual Energy Management Data Report data collection spreadsheet (which was last used in FY 2009) into the FEMP Annual GHG and Sustainability Data Report. However, there is still additional narrative information required from agencies for their annual energy management that is not captured in the Data Report workbook.

The Reporting Guidance for Federal Agency Annual Report on Energy provides the required narrative information for their annual energy reports. The guidance is comprised of four attachments developed to assist agencies with their reporting requirements:

  • Attachment 1: Energy Management Report Summary Template

  • Attachment 2: Energy Performance Excluded Buildings List Template

  • Attachment 3: Guidance for Receiving Credit on Energy Performance Goals for Projects That Save Source Energy but Increase Site-Delivered Energy

  • Attachment 4: Data Report for Adjustments to Fiscal Years Prior to 2008: This form allows agencies to correct or adjust their initial 2003 baseline or intervening year data, when necessary, using the previous format and conversion factors for that period. It is only to be completed if an agency discovers an error in a previously established baseline prior to FY 2010 or can provide an explanation and significant need to readjust the baseline.


Contact Chris Tremper with questions about facility reporting requirements and guidance.